Whether it’s private data on customers and staff or secret documents regarding accounts or deals businesses should block access to their electronic documents from the scrutiny of. Even the employees of your company are trustworthy and well-trained error could lead to an incident that could damage your company’s image. There are four ways to reduce the use of electronic files, and to prevent data breaches.
The Administrative Office of the Courts has sought comments on four options to deal with security and privacy concerns when providing remote electronic public access to case file records. The first option would preserve the presumption of all court records being available at the courthouse, as well in electronic format, but limit access to remote records only to those who have an appropriate need, like counsels, parties important court personnel and judges.
The other option allows individuals to review and download all information from the case record, however only if they have an official need. This includes those who are accused of a crime and it requires an approval from a judge before granting the request to release the information.
The third option provides the general public restricted access to certain documents that are routinely contained in criminal cases, such as plea agreements and warrants not executed. The option also restricts access to certain identifying information such as Social Security numbers and financial information. It relies on the capability of prosecutors and their lawyers to protect their interests in specific cases by requesting to seal or block certain information from electronic access.